Tahoma Chapter NATS General Meeting
4:20 p.m. HCC Building 7
Saturday, November 15, 2008

President Erin Guinup called the meeting to order.

Present: Nancy Vancil, Darcie Fulkerson, Cherry Van Overstraeten, Linda Ellingson, Nancy Bos, Kerstin O'Shields, Sandra Glover.

The secretary read the April 22, 2008 minutes, which were approved as read.

The treasurer's report was read. Several revisions were necessarily made by the board earlier. The membership will need to approve the corrected Treasurer's report at the next general meeting, when there is a quorum.

Old Business:

1. Marvin Keenze workshop was a success, given the nature of difficulty with the Richard Miller cancellation.
   The adjudication committee has expanded the event to two days: January 24 and April 18, 2009, both held at HCC.
   The deadline for registration has been extended to December 15, 2008.
   Online registration is urged; the plan is to transfer all information to online registration beginning next year.
   Students will now submit a paper copy of the completed online application to the teacher with a check to the teacher for the application fee.
   The teacher will peruse the application for accuracy and submit it along with other studio applications with one check to Tahoma Chapter NATS.
   Several rules have changed regarding music choices, particularly in the Music Theatre division. Cherry Van Overstraeten has written a report on the necessity for the revisions, which will be emailed to the membership.
   
2. By-Laws report was given by Nancy Bos. There are only two remaining issues to be discussed before revision is complete. A general membership vote to accept the by-laws will be held at the April 2009 meeting.
3. The Scholarship Report was read by chairman Linda Ellingson.
   The Scholarship audition will be held Monday, February 9, 2009, at HCC Building 7. Up to two $500.00 scholarships may be offered.
   

The committee has revised the rules to accept a minimum of five finalists for the auditions on February 9.

Teachers no longer submit an endorsement letter of the applicant. A signature suffices.

The committee urged the membership to send in applications which are carefully prepared, complete and on time .

A discussion ensued regarding the pros and cons of email application process versus the paper/mail traditional method.

New Business:

The National Association of Teachers of Singing gains 501c3 status pending a vote of approval of 51% by the general membership. The Tahoma chapter by-laws and operating procedures will fall under the "umbrella" of the national organization, with no other changes needing to be made to our by-laws or operating status. The chapter will garner many advantages as a result of this change.

Website progress is being made by Dennis O'Shields, web manager. Kerstin O'Shields spoke to the need for a web liaison to ensure only officially approved materials were added to the site.

Teachers Fundraising Show proposal was presented by Nancy Bos.

Discussion ensued regarding caution while proceeding to ensure strong and committed support from the membership before undertaking the financial burden ($600.00) of the project.

NATS Regional Conference is set in the Fall of 2009. See Journal of Singing for more information.

Robert Edwin will be in the Northwest February 22-27, 2009, for an extended workshop. Contact Nancy Bos for specific information.

The meeting was adjourned at 5:00 p.m.

Tahoma Chapter NATS
Executive Board Social
Thursday, July 31 2008
Residence of Erin Guinup

Present: Erin Guinup, Darrell Born, Kerstin O'Shields, Nancy Vancil

Treasurer Report: Suspended

Old Business: Suspended

New Business:

1. The Treasurer will send flowers to Richard Millard and Sandra Glover by mail; each purchase not to exceed $75
2. The Board discussed in the review of the By-laws, it needs to be added when the year starts for the finances
3. Nancy Vancil was voted in to replace Darrell Born on the By-laws committee
4. Darrell Born moves to have Dennis O'Shields to be paid $250 to build the Tahoma Chapter website including adjudication information; this was seconded by Erin Guinup
5. The Board discussed the idea of using some of the money (amount to be determined) from the money allocated for the scholarship fund to use for professional development for a member per a NATS event.
6. The Board discussed the need to send out a mailer to inform people of the cancellation of the Richard Miller event before the September deadline; this will be done by Darrell Born.
7. Darrell Born talked about starting a SNATS chapter - he is looking into a college chapter
8. The schedule of events and the locations for the 2008-2009 season will be checked on by Erin Guinup

Tahoma Chapter NATS
Board Meeting
Thursday, May 22, 2008
Pacific Lutheran University, Room 334

1. Karen Goin and Denise Daverso are to be removed as signatures.
2. Mailing address of the account should be 21221 SE 271st Pl, Maple Valley, WA 98038
3. We approve on-line banking
4. We approve issuance of a debit card, motioned by Nancy Bos, seconded by Jim Brown; motion passed unanimously.

1. Web Page update: Chris McKimm was unable to attend. Nancy Bos and Jim Brown will help with any back-up work that needs to be done for the website.
2. Adjudications: Cherry vanOverstraeten surveyed the membership for adjustments to our annual event, and has inquired of other chapters as to their activities. She noted that reorganization and clarification of rules, as well as streamlining, are necessary.
3. 2009 Student Adjudications will be held Saturday, January 31, 2009, but the location is not yet set. (HCC will be default location.)
4. Another discussion addressed a separate date for college, advanced, avocational and adult musical theater categories, to better serve these groups of singers. The date of April 18, 2009 was proffered, to be held at PLU. Jim Brown moved that two dates be set; Sandra Glover seconded. The motion passed unanimously.
   

1. Scholarship Committee added Jim Brown, to serve along with Linda Ellingson and Janis Thompson-McConnell.
2. Richard Miller Master Class: Darrell Born reported that Mr. Miller has been contracted for a series of master classes on October 11, 12, 2008, at PLU. Erin Guinup stated the need for a meeting among Janis Thompson-McConnell, Darrell Born and herself on Friday, May 30, 2008.

By-Laws Review: Nancy Bos agreed to chair the by-laws committee, along with Sandra Glover and Darrell Born. There is need to review several points, including an amendment to include the immediate past president in the board for the year following his/her tenure.

Board Meeting Schedule for 2008-2009 is as follows:

Thursday, September 18, 2008, 9:00 a.m., HCC 4/102

Saturday, November 15, 2008, 3:30 p.m. (following 2:00 p.m. recital and preceding 4:00 p.m. general meeting.)

Thursday, May 21, 2009, 9:00 a.m., PLU

Thursday, July 31, 2009, Dinner at Pacific Grill/Marriott, Tacoma

2008-2009 Calendar Tahoma Chapter NATS

October 11,12, 2008: Richard Miller Masterclasses at PLU

November 15, 2008: Fall Recital at HCC

January 31, 2009: HS Student Adjudications

April 18, 2009: College/Advanced/Avocational/Adult Musical Theatre Student Adjudications at St. Martin's University

April 18, 2009 Spring Fling Recital and General Meeting at St. Martin's University